How to work in Veikly

Quick start

Six steps, and your orders and parcels are under control.

1. Sign up: name, email, password and consent to the terms. A 14-day trial opens right away with all the features of the Seller Pro plan.
2. Open “Profile” (the icon at the top right) and enter your farm's name. The rest is for documents: company details, contacts, logo.
3. In “Varieties”, add the varieties you grow.
4. In “Field”, create a plot and mark where each variety grows.
5. In “My shop”, choose what you sell, at what price and how many.
6. Create your first order: it appears at once in the preparation queue, in stock and in shipments.

Tip.The “How to start” page (the first menu item) repeats these steps with links.

Profile

Your farm's details for documents, and account settings. Opens from the icon at the top right.

1. The farm's name is required: it is shown on documents.
2. Company details, contacts and the text at the bottom of documents (for example bank details or a thank-you note to the customer).
3. Logo: PNG, JPG or WebP up to 2 MB, it is resized automatically. Shown on documents.
4. Your name and password are changed here too.

Varieties

The catalog of everything you grow and sell. Other sections take their varieties from here.

1. Press “New variety” and enter the name. You can add the item code and group now or later.
2. You can upload a photo for a variety.
3. Find a variety by searching its name or code; the table sorts by any column.
4. Add varieties as they come. An empty list does not stop you from using the rest.

Tip.If a variety is not in the catalog, you can simply type its name on the field map.

Field

The planting map: what grows where and how many plants to expect.

1. Press “+ New field”. Pick a shape: beds (number of beds and places in them) or a circle or semicircle (radius and distances; the number of places is calculated automatically).
2. Click a cell to enter a bush: the variety (one field: a list of varieties opens when you click, and suggestions appear as you type; you can also type your own name), status, estimate of divisions, planting date and a comment.
3. Statuses: “Not flowered”, “Confirmed” (the variety flowered and was confirmed), “Dug after 1, 2 or 3 years”. Dug bushes are not counted in the estimate. You can rename the statuses and give the three free colors to statuses of your own (“Edit status names” above the map).
4. “Select several” lets you fill many cells at once: click cells, a bed number or a place number.
5. The “Plot overview” button shows all plots on one screen. Turn on “Arrange on the map” to drag the plots and rotate them as they lie on the ground.
6. Every place keeps a history of changes.

Tip.Figures above the map: places taken, confirmed, dug, expected plants.

My shop

Here you decide what you sell this season. Orders, stock and shipments are calculated automatically.

1. In the “Add variety” field, start typing a name or code: the variety appears in the table.
2. Enter the price and how many you sell this season (“For sale this season”).
3. The table shows how many are ordered, prepared, shipped and left.
4. The “Price list for clients” button opens a price list to print or save as PDF.
5. A public online shop where buyers order by themselves is still in development.

Orders and customers

You can create an order by hand: after a call, an email or a message. Customer details are saved.

1. Press “New order”, choose or add a customer, then the varieties and quantities.
2. You enter the delivery cost into the order by hand and send the customer an invoice yourself: there is no online payment in the app.
3. Documents are available for the order and the packing list: open, print or save them as PDF.
4. The “Customers” section keeps contacts and order history.
5. Orders of past seasons move to the archive: the “Archive” filter.

Preparation queue

What to prepare first, and how many, to complete whole parcels sooner.

1. The queue is calculated from orders automatically.
2. You choose the order in “Season & data”: by efficiency (first what completes the most shipments), by order date (whoever ordered first gets it first) or mixed (old orders first).
3. In mixed mode, set after how many days an order counts as old.
4. For each item you can see how many parcels it will complete.

Stock

How many plants are already prepared. When there is enough for a whole order, the parcel is ready.

1. Mark the number of prepared plants for each variety.
2. For each variety you can see how many are prepared, shipped and left.
3. Orders with enough plants are marked as ready.

Shipments

Which orders are ready to ship and what they still lack.

1. Ready parcels are collected in one place, together with the missing items.
2. Once you hand a parcel to the courier or a parcel locker, change its status to “Shipped”.
3. Parcels with the status “Shipped” stay in the list of orders.

Season & data

Exporting your data and moving to a new season. Found on the right side of the menu.

1. “Download data (Excel)”: all your data in one file. Make a copy from time to time.
2. “Start new season”: this season's orders move to the archive, and “Prepared” and “For sale this season” are reset for all varieties. Varieties, customers and the field stay.
3. Unshipped orders can be carried over to the new season or moved to the archive.
4. Before the new season starts, an Excel file with the outgoing season's data is downloaded automatically.
5. The order of the preparation queue is chosen here too.

Plans

Four plans. For the first 14 days everything in Seller Pro is open.

1. Collector: variety records, planting map, Excel backup. Free.
2. Seller: adds orders, customers, documents, a price list and your logo on documents.
3. Seller Pro: adds stock, the preparation queue and documents in the buyer's language.
4. Online Shop: a public online shop. In development.
5. If the trial has ended, your data is kept, and what is not available on your plan is marked with a padlock.

Tip.You can compare the plans on the home page of the site.

FAQ

1. Will my data be lost after the trial? No. Your data is kept; some features are only available on paid plans.
2. Can I use it on a phone? Yes, the app opens in the browser of a phone or tablet.
3. Which languages does it support? Russian, English, Latvian, Lithuanian, Estonian, Polish, German and Finnish.
4. Where is my data? Each farm has its own separate database that other customers cannot see.
5. How do I get in touch? The contacts are at the bottom of the page. Write if something is unclear or not working.